How much could you improve your business with more money and time to spend on jobs that generate revenue? It may seem like a pointless question to ask, let alone answer. Budget increases can be tough to come by given today’s economy. And jamming more than 24 hours into the day? Sounds like an experiment that requires a DeLorean and 1.21 gigawatts of electricity.
Point being, small to mid-sized businesses with limited staff and resources face constant pressure to do more with less. Cutting costs without cutting corners is indeed a challenge, but it’s one that can be met. Implementing a more functional and affordable way to fax is a smart and simple first step.
As the Microsoft® Business blog notes in a post offering money-saving pointers, replacing the traditional fax machine with integrated network fax server software or opting for online faxing “won’t just speed up your processes; it will save your company serious money.”
To be clear, the suggestion here is not that businesses bank on a funeral for faxing and abandon it. In fact, it’s just the opposite. Despite predictions of its demise, faxing remains a critical communications tool in a number of industries, including healthcare, insurance, law, education, finance and manufacturing. Instead, consider the value of solutions that modernize traditional faxing – and do away with the well-documented hassles and headaches that lead to unnecessary expenses.
Calculating potential savings depends on the frequency with which you send and receive faxes. But there’s no doubt that continued reliance on this outdated model can cause you to burn through thousands of dollars. Businesses can fight back against the budget bully, as this GFI white paper explains.
Of course, comparing overhead costs associated with traditional and modern faxing technologies isn’t the only way a business can measure its return on investment (ROI). A compelling case can also be made simply by examining employees’ productivity.
Take Janet Bouma, for example. A certified divorce financial analyst in Pittsburgh, she told The Business Journals that “scanning is more efficient.” She said parting ways with her fax machine – and the phone line dedicated to it – has saved her money.
Scanning documents addresses a portion of the problem. But alone, it doesn’t completely bridge the gap. That’s where the need exists for a network or online faxing solution: both enable employees to send and receive faxes from their email client and mobile devices. And they provide levels of document security and organization that communal, paper-based faxing can’t match.
Excessive consumer spending defined the 1980s – the decade that gave us Marty McFly. Businesses relying on the fax machine in 2014, in many ways, are still operating in that bygone era.
Network and online faxing solutions can propel them back … to the future.