Following the launch of GFI MailArchiver earlier this month, it is worth taking a deeper look at the various changes and upgrades in the latest version. In this Q&A style interview, Ian Bugeja, Product Manager for GFI MailArchiver, tells us a bit more about the product.
Q: How do you feel about this new release?
A: We are very excited about GFI MailArchiver 2012! We have not only included a number of new features but we have simplified the archiving configuration. The archiving process is fully automatic making it easier to understand and manage. Fewer headaches for the administrator, without doubt!
Q: What benefits do the new archive stores offer?
A: GFI MailArchiver will automatically create new archive stores and assign new emails to these archive stores based on the email received date. This will ensure that all emails will be correctly categorized into their respective archive stores, facilitating the organization of emails. Users can now manage and browse the email archive much easier and in a more organized fashion. As soon as a new email is waiting to be archived, GFI MailArchiver categorizes the email based on the received date to the respective archive store. If no valid archive store is found a new one is created automatically based on the “New Archive Store Settings”. A valid archive store is one that is not marked as “Full” or “Read-only”. The “Full” notation with an archive store refers to the fact that Microsoft® SQL Server® Express archive stores have a limit on the size that the database can grow.
Preventing GFI MailArchiver from archiving in a particular archive store is also possible. This is done by selecting the archive store, clicking on the edit button in the wizard; and then checking the “Do not archive more emails in this Archive Store” box. This will mark the archive store as full and a new archive store will be created when new emails need to be archived to that particular date range.
We have also changed how archive stores are being named. All new archive stores names follow a pre-defined pattern. This pattern creates uniformity and makes it more understandable to the users when they are browsing their archive stores. This ensures that the naming convention will remain consistent throughout. This naming convention is particularly important because users will have to select the archive store by its name to be able to browse its emails. This pattern can also be configured by the advanced user to meet the requirements of their organization or region.
Q: What if a business is already using the older archive stores? Can these be upgraded?
A: Yes. Older archive stores can still be upgraded and used under the new architecture. When GFI MailArchiver 2012 is first installed after the upgrade, it will prompt you to upgrade all the archive stores. This has to be done in order for GFI MailArchiver to automatically detect a date range for each archive store. Once this is done then all archive stores will have their respective date ranges assigned and new emails can be archived to them. Empty archive stores will be marked as invalid and can be safely deleted.